Nationally Coordinated Criminal History Check
Prospective employees who have been selected for employment or placement in a Western Australian education facility need to consent to the Department’s Nationally Coordinated Criminal History Check (NCCHC).
The Criminal History Screening Policy requires screening for criminal convictions for the following:
- all Department of Education employees
- students in WA universities and TAFE Colleges who are undertaking a practicum in public schools
- school council and board members
All prospective employees must complete a Nationally Coordinated Criminal History Check and be issued with a screening clearance number (SCN), before starting employment with the Department of Education at a school or other worksite. The Department has a strict ‘no screen, no start’ policy.
Many people working or volunteering with the Department of Education will also need a Working with Children Check.
The Nationally Coordinated Criminal History Check is processed by the Department’s Screening Unit and is not associated with the National Police Certificate. Police Clearances and Criminal Record Checks obtained from any other agency cannot be accepted. Teachers registered with the Teacher Registration Board of Western Australia should contact the Screening Unit on 9264 4477 to check their screening status.
The position you are undertaking, and your employer, will determine your screening validity.
Check your clearance
- Screening process
- Completing the Nationally Coordinated Criminal History Check
- External Agencies
- Future eligibility of Nationally Coordinated Criminal History Check
- Convictions from other states or territories
- Spent convictions
Applicants should apply online and then submit their summary sheet together with four (4) items of identification. The criminal history information is accessed through the Australian Criminal Intelligence Commission (ACIC) and will take one to three weeks to process.
If no criminal history is identified, the applicant will be notified via email or SMS of their Screening Clearance Number (SCN).
If criminal history is returned from ACIC, this information will be assessed against the Criminal Convictions Suitability Criteria, and may be presented to the Screening Committee for determination. Further information may be requested from the applicant, such as a statement and references, for consideration by the Screening Committee. If criminal history is assessed, it will take longer than three weeks for the outcome to be known. If clearance is refused by the Screening Committee, the applicant is entitled to appeal the decision.
Complete your Nationally Coordinated Criminal History Check by entering your details online. You will need to print your Summary Sheet and send it to the Screening Unit, together with copies of your four (4) items of identification.
You will need to have an authorised person verify your identity and sign your Summary Sheet before you send it in.
The Department also undertakes screening for criminal history on behalf of TAFE Colleges, Catholic schools and many Private (Independent) schools.
External agencies, such as TAFE Colleges, Catholic schools, private schools, universities and volunteer organisation who have people screened through the Department’s Screening Unit, can check to see if a person has been cleared, and check the authenticity of a SCN through the External Screening Status Check portal. The external screening status check quick reference guide can be accessed to assist with this process.
If you are an employee of the Department and are charged or convicted of an offence, you are required to inform your line manager of the details of the charge or conviction. The matter may be referred to the Department’s Standards and Integrity Directorate for consideration and action where appropriate.
The Nationally Coordinated Criminal History Check is a check of criminal information from all Australian states and territories.
The Department of Education has a full exception under the Spent Convictions Act 1988 which entitles this agency to receive information regarding any WA Spent Convictions. If you have a Spent Conviction, you are not required to disclose this, however, the Australian Criminal Intelligence Commission will release details of all WA spent convictions as part of this Criminal Record Check. The Department is entitled to receive these details and consider them in determining suitability for employment.