Enrol in VacSwim

New families

If you don't already have a WAIVS account, you need to register for one. You only need to do this once. You won’t need to register in future years.

1. Register for a WAIVS account.
   • You can register at any time throughout the year.
2. Receive an email with a unique username and password.
3. With the username and password, sign into WAIVS.
4. Enter details for you and your children. Once you register for a WAIVS account, you are ready for when enrolments open.

Once you register for a WAIVS account, follow the instructions for returning families.

Returning families

1. With your username and password, log in to your WAIVS account.
   • If you have a concession card, you must submit it for validation before you enrol. Concession card validation can take up to 3 business days. If you enrol before your concession card has been validated, you will be charged the full fee.
   • You can add additional children at any time on the 'Family details' page. You must do this before you start your enrolment.
2. In WAIVS, select a program.
   • To find out what programs are on offer at what venues, check programs and locations.
   • When you enrol your child for a metropolitan program, you must select 2 venue preferences. We allocate a place for your child at the second venue if lessons are full at your first preference or there is an unplanned closure at a venue.
3. Make an online payment with a credit card. Use either VISA or Mastercard.
4. Receive email confirmation of your online enrolment. You can also find your enrolment details in the 'Enrolments' tab in the 'Current enrolments' section on WAIVS.

Once enrolments close, we schedule lessons for enrolled students. We email you the enrolment notification with the location and lesson times approximately 2 weeks before the program starts. Print or save a copy of this notification for identification purposes on the first day of lessons.

To make changes or withdraw, follow the instructions to manage your enrolment.

For your child to have the best VacSwim experience, extra support and considerations may be necessary. If your child has additional needs, indicate this when you complete an online or postal enrolment.

After you complete your enrolment:

1. Fill in the VacSwim child with additional needs form.
2. Email it to vacswim@education.wa.edu.au.

We use this information to best support your child by:

• arranging smaller class sizes, where applicable
• supporting you to arrange suitable supervision. 

Medical conditions with possible loss of consciousness

If your child has or is at risk of any medical condition that involves periodic loss of consciousness, you need to either:

• provide a medical certificate less than 12 months old that says it’s safe for your child to take part and outlines any conditions which need to be met
• arrange supervision by a caregiver to make it safe for your child to take part.

Email medical certificates to vacswim@education.edu.au.

You don’t need to submit a medical certificate for children with diabetes because they already require supervision by a caregiver.

Family discounts

You receive a family enrolment discount for 3 or more immediate family members, or a blended family living permanently at the same address.

Organise enrolments for extended family (for example, cousins) or friends separately, using a different username.

Concessions

You can receive a discount with your concession card through our enrolment system, WAIVS. Eligible cards are:

• companion card
• Commonwealth seniors health card
• Department of Veterans' Affairs gold, white or orange card
• health care card
• seniors card from another Australian state or territory
• pensioner concession card
• state concession card
• WA seniors card.

To receive a discount, you must submit your concession card for validation before you enrol. 

Concession card validation can take up to 5 business days. If you enrol before your concession card has been validated, you will be charged the full fee.

1. Sign in to your WAIVS account.
2. On the 'Family details' page, select the ‘Concession’ tab.
3. If there is an existing file or upload, delete it first.
4. Upload a clear scan or photo of your concession card.
5. Choose the card type.
6. Enter the number and validity dates.
7. Select ‘Save’.

You will receive a response by email. If your concession is valid, you can now enrol your child at the discounted price.

Group enrolments

When you enrol your child, you will receive a group ID number. You can find this on your receipt. You can share this with friends or family if you want your children to attend together.

Your friends or family need to include this group ID number on their enrolments. Groups are limited to 6 children.

We consider all requests. We schedule grouped children as close together as we can. Given the size and complexity of our program, this isn’t always possible.

Enrol extended family or friends

If you want to enrol children other than your immediate family, call us on 9402 6412 or email vacswim@education.wa.edu.au.

We will make you a ‘family coordinator’ in the online system, WAIVS. Once we activate this account option, you can register the details of additional families.

Complete the family contact and children’s details in the same way you did your own registration, then select and purchase enrolments for each family separately. Discounts apply to families of 3 or more children.

You receive all receipts and notifications for the family enrolments you coordinate to the email address you provide.

If you can’t enrol online, you can enrol by post:

1. Download the VacSwim postal enrolment form.
2. Fill out one form for each program you wish to enrol your children in.
   • When you enrol your child for a metropolitan program, you must select 2 venue preferences. We allocate a place for your child at the second venue if lessons are full at your first preference or there is an unplanned closure at a venue.
3. Post the completed form with your payment details. The address is on the enrolment form.

We must receive your form before enrolments close on 19 August 2026 for our October VacSwim programs and 14 October 2026 for our summer VacSwim programs. Enrolments will close earlier at venues that are fully booked.

Late enrolments are not guaranteed and are only offered where vacancies exist after enrolments close.

We publish the details of locations accepting late enrolments approximately 1 to 2 weeks before programs start. Late enrolments may only be available for selected programs and locations.

Late enrolments must be completed in person on the advertised dates, times and locations.

Available places are allocated on a first-come, first-serve basis. Specific stages and lesson times may not be available.

Requests for stage changes are prioritised ahead of late enrolments.