Nationally Coordinated Criminal History Check
The Department requires prospective employees who have been selected for employment or placement in a Western Australian education facility to consent to the Department’s Nationally Coordinated Criminal History Check (NCCHC).
The Criminal History Screening Policy requires screening for criminal convictions for the following:
- all Department of Education employees
- students in WA universities and TAFE Colleges who are undertaking a practicum in public schools
- school council and board members
The Department also undertakes screening for criminal history on behalf of TAFE Colleges, Catholic schools and many Private (Independent) schools. The Nationally Coordinated Criminal History Check is processed by the Department’s Screening Unit and is not associated with the National Police Certificate. Police Clearances and Criminal Record Checks obtained from any other agency cannot be accepted. Teachers registered with the Teacher Registration Board of Western Australia should contact the Screening Unit on 9264 4477 to check their screening status.
All prospective employees must have undertaken a Nationally Coordinated Criminal History Check and be issued with a Screening Clearance Number (SCN), before starting employment with the Department of Education at a school or other worksite. The Department has a strict ‘No Screen, No Start’ policy.
Many people working or volunteering with the Department of Education will also need a Working with Children Check.
Applicants should apply online and then submit their Summary Sheet together with four (4) items of identification. Additional information is available to help source the required identification. The criminal history information is accessed through the Australian Criminal Intelligence Commission (ACIC) and will take one to three weeks to process.
If no criminal history identified, the person will be cleared and allocated a Screening Clearance Number (SCN). They will be notified by mail and SMS (if a mobile number is provided).
If criminal history is returned from ACIC, this information will be assessed against the Criminal Convictions Suitability Criteria, and may be presented to the Screening Committee for determination. Further information may be requested from the applicant, such as a statement and references, for consideration by the Screening Committee. If criminal history is assessed, it will take longer than three weeks for the outcome to be known. If clearance is refused by the Screening Committee, the applicant is entitled to appeal the decision.
Once an employee starts working for the Department, their screening status remains valid unless they have a break-in-service. For teaching staff this is twelve months or more. This also applies to casual/relief teachers. For non-teaching staff a break-in-service is considered six months or more. The only exception is in the case of swimming instructors, exam markers and supervisors employed on an annual basis, who are allowed to have a break-in-service of up to 12 months due to the seasonal nature of their employment. If an employee has a break-in-service they will need to have a new Nationally Coordinated Criminal History Check, and be cleared before they can be re-employed. People employed on a seasonal basis only need to be screened every three years.
External Agencies – Screening Status Check
External agencies, such as TAFE Colleges, Catholic schools, private schools, universities and volunteer organisation who have people screened through the Department’s Screening Unit, can check to see if a person has been cleared, and/or check the authenticity of a SCN through the External Screening Status Check portal. The External Screening Status Check quick reference guide can be accessed to assist with this process.
For further information contact:
Department of Education
Locked Bag 2
East Perth WA 6892
T: 9264 4477
Telephone enquiries: Monday to Friday, 8.15am – 4.30pm
Walk-in customers: Monday to Friday, 8.30am – 4.00pm
Frequently asked questions
- Completing the Nationally Coordinated Criminal History Check
- Future eligibility of Nationally Coordinated Criminal History Check
- Convictions from other states or territories
- Spent convictions
- Further information on identification requirements
- How long will my clearance take?
Complete your Nationally Coordinated Criminal History Check by entering your details online. You will need to print your Summary Sheet and send it to the Screening Unit, together with copies of your four (4) items of identification.
You will need to have an authorised person verify your identity and sign your Summary Sheet before you send it in.
If you are an employee of the Department and are charged or convicted of an offence, you are required to inform your line manager of the details of the charge or conviction. The matter may be referred to the Department’s Standards and Integrity Directorate for consideration and action where appropriate.
Yes. The Nationally Coordinated Criminal History Check is a check of criminal information from all Australian states and territories.
The Department of Education has a full exception under the Spent Convictions Act 1988 which entitles this agency to receive information regarding any WA Spent Convictions. If you have a Spent Conviction, you are not required to disclose this, however, the Australian Criminal Intelligence Commission will release details of all WA spent convictions as part of this Criminal Record Check. The Department is entitled to receive these details and consider them in determining suitability for employment.
Once we receive your Summary Sheet and four items of identification, it will be quality-assured and uploaded to the Australian Criminal Intelligence Commission (ACIC), usually on the same day.
Many people will be cleared on that the same day and notified via SMS and email of their Screening Clearance Number (SCN).
In some cases, it may take up to 15 business days or longer for a result to be returned to us from the ACIC. If an applicant has disclosable court outcomes, it will take longer, as a statement and/or references and the Statement of Material Facts from the Police will be requested and assessed before a decision is made to refuse or grant a criminal record clearance.
Update: 7 May 2021
The Australian Criminal Intelligence Commission has advised that the National Police Checking Service is experiencing a high volume of applications. Some clearances may take longer to process than usual.