Visitors and Dignitaries at Public Schools and Residential Facilities procedures - Policies

Asset Publisher

These procedures must be read in conjunction with the Visitors and Dignitaries at Public Schools and Residential Facilities policy.

1. Policy supported

Visitors and Dignitaries at Public Schools and Residential Facilities policy

2. Scope

These procedures apply to all principals and college managers.

3. Procedures

3.1 General

Principals and college managers must:

sight evidence of compliance with the Working with Children (Screening) Act 2004 (WA) for all visitors who are involved in child-related work
confirm that visitors who are not involved in child-related work have completed and signed a Confidential declaration form (Appendix A), before gaining access to the site
confirm that parent and child volunteers have completed a Parent and child volunteer declaration form, when exempt from requiring a Working with Children Check
confirm that all visitors have recorded their attendance (name, position or company, contact person at the site and/or purpose of visit, and time of arrival and departure) at the site’s reception/administration.

Guidance

Further information is available at Manage Working with Children Check requirements for parent and child volunteers at your school (staff only).

Further information is available in the Work Health and Safety Act 2020.

All completed Confidential declarations and Parent and child volunteer declarations should be maintained on file and archived for seven years at the site.

Parents or carers attending the site regularly to drop off or collect their child/children are not required to sign. If they attend for any other purpose, such as a specially arranged parent-teacher interview (that is, not on a school-organised parents’ night) they should sign in.

It is recommended that visitors wear a badge/sticker that clearly identifies them as a visitor.

3.2 Visiting dignitaries

Principals and site managers must follow the:

Guidance

Further information is available at Invite a minister or dignitaries to your school or site (staff only).

3.3 Visitors who become disruptive

The principal or college manager must take appropriate action when dealing with visitors who become disruptive.

Guidance

Further information is available in the Incident Management Manual (staff only) and at Authority to manage disruptive visitors or intruders on school sites (staff only).

4. Definitions

Visitor

A person on a Department and/or school site, who is not a current student or employee of the Department, who has good cause to be there. This includes parents, volunteers, and external providers in child-related work (includes private tutors) and individuals who are not involved in child related work, such as contractors.

Dignitary

An important person who should be treated with special courtesy and respect including, for example, the Governor, Members of Parliament, non-elected local candidates, sports identities, current or former defence force personnel or recipients of honours such as the Order of Australia.