These procedures apply to all principals in public schools.
These procedures apply to all principals in public schools.
At enrolment, principals will:
A student cannot enrol in Kindergarten unless they have met the immunisation requirements under section 184.108.40.206 of the Enrolment in Public Schools Procedures. Information on obtaining a AIR immunisation history statement is also provided under section 220.127.116.11.
Pre-primary to Year 12 student
Enrolment can proceed if a Pre-primary to Year 12 does not provide an AIR immunisation history statement or vaccination status is ‘not up to date’. See section 3.1.4 of the Enrolment in Public Schools Procedures for more information.
For further information, refer to Record student immunisation status (staff only).
For students whose health care needs can be supported using the resources available to the school, principals will:
For students whose health care needs cannot be met by the school using the resources available, principals will refer the matter to their Director of Education.
Resources available to schools include those available through Disability Services and Support and the Schools of Special Educational Need. Community/school health nurses can provide advice on complex health care plans. The following links to support the health care planning process are available on the Student Health Care website Ikon:
Managing student health care when students are off site
Students who require health care support may be at increased risk when engaged in off site activities such as excursions and camps. When planning these activities, health care plans should be reviewed in the context of the particular activity and with reference to the Department’s Excursions in Public Schools Procedures.
Principals should encourage parents to work in partnership and cooperate in providing the necessary health information and/or medication required. If parents do not cooperate, they should be informed in writing of the possible implications of failing to provide relevant health information and/or medication.
If parents do not respond to written communication, principals may:
Information about supporting students who are absent for extended periods due to ill health can be sought from the School of Special Educational Needs: Medical and Mental Health. Refer to School of Special Educational Needs: Medical and Mental Health.
Attendance of students who are unwell
If a parent insists that his/her child attend school and the principal believes that the child is not well enough to attend, the principal can request the parent to provide a medical certificate to confirm that the child is fit to attend school.
Principals will advise staff of their rights and responsibilities in regard to student health care.
Where a student is participating in an alternative attendance arrangement under Section 24 of the School Education Act 1999, the principal will:
If a student under an Exemption or Notice of Arrangements requires health care support, the principal or Director of Education will:
For further information, refer to:
Principals will establish appropriate protocols with parents and representatives of the residential college for managing student health care and responding to health care emergencies while students are under the school’s supervision.
Appropriate protocols may include:
For more further information on managing health care documentation on SIS, refer to Use SIS Classic Administration Manager (staff only).
Students’ health information is confidential. Principals may share student health care information if:
Mandatory reporting of child sexual abuse
Principals and staff are required to report information relating to child sexual abuse under the Children and Community Services Act 2004 (WA). For further information, refer to the Department’s Child Protection in Department of Education Sites policy.
Principals will develop plans for medical emergencies, which include processes to verify that if the principal is not present, they are informed of all emergencies.
In a medical emergency, principals will:
The absence of parental consent does not prevent a principal seeking medical attention in an emergency.
Students who frequently require an emergency response
To assist in providing an overview of key health information to ambulance or hospital staff, principals may use the Form 10: Emergency Response Plan for a Student with Special Needs form (staff only) for students with health conditions which frequently require an emergency response.
When arranging transport in a medical emergency, principals will:
If an ambulance is not available, principals will:
Meeting the Cost of the Ambulance Service
The Student Health Care Summary which is completed by all parents at enrolment indicates that parents are expected to meet the cost of an ambulance in an emergency.
Cancellation of an ambulance call out by parents
In an emergency, a school may call an ambulance for a student at risk, but when parents are contacted, they may request cancellation of the ambulance and advise that they will transport the student. The school has a duty of care for the student and arrangements for transport by ambulance should proceed. An ambulance should not be cancelled until parents arrive and the student is handed into their care.
Role of community health nurses in transporting students
School Health Service staff (for example, community health nurses) are not permitted in accordance with a Department of Health directive, to transport students in a private or government vehicle. They may accompany a student in a vehicle driven by a Department of Education staff member in order to manage and monitor the health of the student.
require parents to provide information regarding long-term administration of medication in the student’s health care plan;
For further information, refer to Manage student health care needs and medication (staff only)
For further information including how to manage records of students who do not have an AIR Immunisation History Statement. Refer to Record student immunisation status (staff only).
Principals will develop and implement school procedures and practices to promote effective hygiene to help reduce the spread of infection.
School procedures and practices should address the following:
Hand hygiene is crucial in reducing the transmission of infections and can also reduce the risk of exposure to common allergens such as peanuts for those in the school community who are anaphylactic. For further information, refer to Support effective hand washing (staff only).
If a student or staff member has a communicable disease, principals will take action in accordance with the advice provided by the Department of Health in managing communicable diseases.
If the communicable disease is notifiable, principals will:
Communicable Disease Guidelines
The Department of Health’s Communicable Disease Guidelines provide information regarding the incubation and exclusion critieria for communicable diseases, and advice on which diseases are notifiable and must be reported to the Department of Health. For further information refer to the Department of Health Public/Population Health Units.
Principals will establish a whole school approach to the prevention and emergency management of anaphylaxis which includes:
What is anaphylaxis?
Anaphylaxis is a severe, allergic reaction which can be life threatening. It must be treated as a medical emergency requiring an immediate response.
For further information refer to:
Principals in consultation with parents and staff will develop agreed management, communication and education strategies to reduce the impact of head lice infestation.
For further information refer to the Department’s Head Lice Best Practice Guidelines (staff only)
For further information, refer to Support sun protection (staff only).
Roles and resposibilities
Legislation and Regulations
The Age of Majority Act 1972 (WA) provides that once a person reaches the age of 18 years, they have full legal capacity. The majority of adult students can therefore take responsibility for managing their own health. If a student’s capacity to manage their own health is in question, parents can be asked to provide evidence of guardianship or a letter from a medical practitioner to the effect that the student is not competent to manage their own health. In such a case, the health care planning procedures for that student should be the same as those for students under 18, with the student being engaged in the process to the extent that their capacity allows.
If the school undertakes to provide health care support to adult students, part of that agreement should be that relevant health information is recorded on SIS in the Medical Details section and relevant documentation is kept on file.
Responding to medical emergencies
In the case of a medical emergency involving adult students, the principal has a duty of care to respond in accordance with the school’s emergency management plan.
Specifies the support required to cater for a student’s health care needs while in the care of the school.
Students under 18 years of age living independently whom the principal determines to be an independent minor (under regulation 147 of the School Education Regulations 2000), may sign their own consent forms.
In relation to a child, means a person who at law has responsibility for the long-term care, welfare and development of the child; or the day-to-day care, welfare and development of the child.
Provides an overview of a student's health needs/conditions, planning requirements and emergency contact details.
Persons appointed by the Director General pursuant to section 236(2) of the School Education Act 1999 and consisting of the following classes:
Provide first aid in the workplace (staff only)
Plan for workplace first aid (staff only)
Records management (staff only)
Student Support Services
T: (08) 9402 6100
Policy contact officer:
Principal Consultant, Student Wellbeing
T: (08) 6402 6133
|Effective date||Last update date||Policy version no.|
|1 January 2015|
|Major review undertaken, Student Health Care Policy and Procedures endorsed by Director General on 19 September 2014|
|1 January 2015||17 August 2015|
|Updated link to Communicable Disease Guidelines. D15/0323757|
|1 January 2015||22 February 2016|
|Updated contact information D16/0154847|
|1 January 2015||15 June 2016|
|Amendment to Guidance under Section 3.2. Replaced Schools Plus with Disability Services and Support. D16/0373851|
|1 January 2015||11 August 2016|
|Updated contact information D16/0522722|
|1 January 2015||3 August 2017|
|Updated broken links D17/0329162|
|1 January 2015||21 February 2018|
|Updated contact information D18/0075906|
|1 January 2015||29 August 2018|
|Minor changes to include reference to Public Schools D18/0151652 and updated legislation links D18/0207680.|
|1 January 2015||22 July 2019|
|Minor changes to include immunisation requirements for enrolment D19/0326508|
|1 January 2015||2 September 2019|
|Minor changes to clarify immunisation requirements for enrolment D19/0407471.|
|1 January 2015||19 January 2021|
|Minor changes to replace the Regional Executive Director position title with Director of Education D20/0647278.|
|1 January 2015||9 February 2021|
|Minor changes to Broken Links, Titles of Forms, Legislation Titles and Contact Details.D21/0062242|
No supporting content found.
1 January 2018
9 February 2021