Secondment Procedures - Policies - Department of Education

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These procedures must be read in conjunction with the Secondment Policy.

1. Policy supported

Secondment Policy

2. Scope

These procedures apply to all permanent employees.

3. Procedures

3.1 Filling in a temporary vacancy by secondment (secondment into the Department)

Prior to filling a vacancy using secondment, principals and line managers must:

comply with the Department’s Recruitment, Selection and Appointment Policy and Procedures and Commissioner’s Instructions Employment Standard and Filling a Public Sector Vacancy;
obtain agreement from the other employer and the individual to be seconded;
confirm, in writing, the secondment arrangements and any subsequent variations or extensions, with the employee and the other employer; and
email secondment documentation to the Secondment Officer, Staff Recruitment and Employment Services.

Guidance

Information on filling vacancies in schools, central and education regional offices is available for principals and line managers on the Staffing Portal.

Secondments are processed on the Human Resource Management Information System (HRMIS) (staff only). The commencement of an employee on secondment from another agency is processed on HRMIS (staff only) as a ‘Hire’ or ‘Rehire’:

‘Secondment from Public Sector DOE Pays’ or ‘Secondment from Private Sector DOE Pays’; or
in some exceptional circumstances when the other agency is paying, ‘Secondment from Public Sector Other Pays’ or ‘Secondment from Private Sector Other Pays’.

See Appendix A for secondment administrative arrangements.

3.2 Secondment to another employer (secondment out of the Department)

4. Definitions

Secondment

The temporary movement of an employee to a different employing authority or outside of the public sector.

Secondment agreement

An agreement outlining specific conditions of the secondment as agreed to by all parties.

5. Related documents

Relevant legislation or authority

Commissioner’s Instructions No. 1 – Employment Standard

Commissioner’s Instructions No. 2 – Filling a Public Sector Vacancy

Equal Opportunity Act 1984

Public Sector Management Act 1994

Public Sector Management (Breaches of Public Sector Standards) Regulations 2005

Public Sector Management (General) Regulations 1994

School Education Act 1999

Related Department policies

Leave Management Policy and Procedures

Managing Breach of Public Sector Standard Claims

Recruitment, Selection and Appointment Policy and Procedures

Staff Conduct and Discipline

6. Contact information

Policy manager:

Director, Workforce Policy and Coordination

Policy contact officer:

Secondment Officer, Staff Recruitment and Employment Services

T: (08) 9264 4412

E: recruitment.secondmentandtransfer@education.wa.edu.au

For further information on unauthorised absences beyond the secondment period:

Labour Relations Branch

T: (08) 9264 4921

7. History of changes

Effective date	Last update date	Procedure version no.
30 November 2012		2.0
This policy replaces Secondment of Staff: Public Service, Other Officers and Teaching Staff. D12/0538594.
30 November 2012	11 July 2013	2.0
Amendments of references to documents as per D13/0222254.
18 October 2016		3.0
Major review undertaken and reformatted into policy and procedures. Approved by Director General at Corporate Executive meeting on 31 August 2016.
11 December 2018		4.0
Major review of the Secondment policy and procedures undertaken. Approved by Director General at Corporate Executive on 31 October 2018.