These procedures must be read in conjunction with the Staff Induction Policy.
These procedures apply to all employees.
3.1 Responsibilities of principals and line managers
Principals and line managers will provide induction for employees:
- newly appointed to the Department (permanent, fixed-term, casual or relief);
- appointed to a different role (temporarily or permanently);
- appointed or transferred to a different work location or context;
- assigned duties not previously undertaken; and
- returning from a period of extended absence such as secondment or leave.
Principals and line managers will confirm:
- relevant mandatory induction is provided in accordance with the applicable employment award and/or agreement (staff only) and Appendix A: Mandatory Induction and Training Programs;
- employees understand the requirement to uphold high standards of conduct, and accountable and ethical behavior as outlined in Commissioner’s Instruction No. 7: Code of Ethics, the Department’s Code of Conduct, Standards (staff only) and Staff Conduct and Discipline Policy;
- employees are familiarised with their position requirements, responsibilities and work context;
- online instruction, as required by the Department, occurs within paid work hours and access to computers is provided;
- employees are informed of relevant legislation and Department policies applicable to their roles and responsibilities; and
- records of induction are kept.
Principals and line managers should encourage employees to complete the Online Workforce Induction (staff only).
The Online Workforce Induction provides information about the Department’s strategic directions and values; employment conditions; professional and personal benefits; policies and procedures; professional learning and mandatory training requirements. In addition to an all staff induction, it includes specific sections for a range of employee groups such as education assistants, Aboriginal and Islander education officers, central office staff, gardeners, cleaners and teachers.
Principals and line managers should inform new employees of the Department’s performance management practices as part of their induction into the work area.
Professional learning programs and resources supporting staff induction are available on the policies website and Ikon via the following links:
- Staff Induction (staff only)
- Professional Learning (staff only)
- Graduate Teacher Induction program (staff only)
- Leadership Institute professional learning programs (staff only)
See also Australian Institute for Teaching and School Leadership’s Graduate to Proficient: Australian Guidelines for teacher induction into the profession.
The Public Sector Commission provides an Induction to the Western Australian public sector.
For current employees undertaking induction related to a new role, responsibilities and/or work context, it is important that principals and line managers ensure employees undertake relevant professional learning and/or training related to any new responsibilities.
For example, the Vehicle Management Policy and Procedures require principals and line managers to confirm employees have completed an accredited 4WD course prior to driving a Department owned or leased 4WD in remote locations or on unsealed roads.
The Staff Induction Checklist at Appendix B provides guidance to assist with worksite induction.
3.2 Responsibility of the employee
All employees will:
- participate in induction organised by principals and line managers;
- undertake relevant professional learning and/or training related to a new role, responsibilities and/or work context;
- complete relevant mandatory induction and training programs and periodic revisions where required; and
- declare any conflicts of interest.
It is important that all new employees participate in induction organised by their principal or line manager in order to understand the Department’s systems, relevant policies and procedures, expectations related to their role, their responsibilities and work context.
Existing employees are also required to undertake relevant professional learning and/or training when they move to a different role within the Department, their responsibilities change or they move to a new worksite.
See Appendix A: Mandatory Induction and Training Programs.
Employees declare any conflicts of interest (staff only) upon commencing their role with the Department or when their circumstances change. A conflict of interest is a situation arising from conflict between the performance of public duty and private or personal interests. Conflicts of interest may be actual, or be perceived to exist, or potentially exist at some time in the future.
The mandatory Accountable and Ethical Decision Making training (staff only) provides information and instructions on how to identify, register and manage conflicts of interest.
A person employed under the School Education Act 1999 or the Public Sector Management Act 1994.
The formal process of familiarising employees with their roles, responsibilities, entitlements and applicable workplace and organisational policies, resources and support services.
5. Related documents
Cleaners and Caretakers (Government) Award 1975 (staff only)
Gardeners (Government) Award 1986 (staff only)
Public Service Award 1992 (staff only)
Teachers’ Aides Award 1979 (staff only)
6. Contact information
Director, Workforce Policy and Coordination
Policy contact officer:
Manager, Workforce Policy
T: (08) 9264 5040
7. History of changes
|Effective date||Last update date||Procedure version no.|
|31 March 2011||9 April 2013||2.1|
|Minor changes to policy noted by Corporate Executive 15 March 2013.|
|12 May 2015||3.0|
|Major review. Policy endorsed by Corporate Executive on 1 April 2015.|
|12 May 2015||12 May 2015||3.1|
|Minor changes to section 3.2 Guidance and Related Documents section D15/0170326|
|12 May 2015||11 November 2015||3.2|
|Added link to Aboriginal Cultural Appreciation online course and updated links. D15/0486836|
|12 May 2015||22 November 2016||3.3|
|Minor change to the guidance, related documents and appendix D16/0710560|
|11 December 2018||4.0|
|Major review undertaken. Endorsed by Director General at Corporate Executive on 31 October 2018.|
|11 December 2018||3 December 2019||4.1|
|Minor changes to update links D19/0555155.|
|11 December 2018||9 June 2021||4.2|
|Minor changes to update links D21/0309135|
|11 December 2018||29 April 2022||4.3|
|Minor change to update contact number|
|11 December 2018||16 June 2022||4.4|
|Minor updates to Related Documents and Appendix A|
|11 December 2018||24 June 2022||4.5|
|Minor updates to Appendix A|
Appendix A: Mandatory induction and training programs (PDF file - 67.6kB)
Appendix B: Induction checklist (PDF file - 54.9kB)
9. More information
Procedure review date
11 December 2021
Procedure last updated
24 June 2022