1. Policy statement
The Department of Education (the Department) requires all employees to use expenditure of public funds appropriately for hospitality.
2. Policy rules
Employees must:
- obtain prior approval, where required, for any expenditure on food, beverages and other costs for the purpose of entertainment, working meals, official events or social functions; and
- not incur any expenditure using Department/school funds on food in contravention of the Expenditure on Hospitality Procedures.
3. Responsibility for Implementation and Compliance
Senior Executive Officers, Directors of Education, Principals, Directors, and Cost Centre Managers are responsible for the implementation of the policy.
Line managers are responsible for compliance monitoring of the policy.
4. Scope
This policy applies to all Department employees.
5. Supporting Procedures
6. Definitions
The provision of food, beverages and recreational activities by the Department/schools to employees and non-employees.
7. Related documents
8. Contact information
Policy manager:
Director Financial Services
Policy contact officer:
Manager, Financial Policy and Governance
T: (08) 9264 4162
BCS:
Taxation Team Leader
Accounts Processing Team Leader
School Financial Management and Support:
Manager, School Financial Management and Support
Senior Finance Consultant
FinancialServices.Support@education.wa.edu.au
9. History of changes
| Effective date | Last update date | Policy version no. | |
|---|---|---|---|
| 22 August 2007 | 1.0 | ||
| Titled Hospitality and Working Meals | |||
| 3 December 2013 | 2.0 | ||
| v1.0 split into policy and procedures documents. New procedures and information added. D13/0344254 | |||
| 3 December 2013 | 30 January 2014 | 2.1 | |
| Updated contact details. D14/0041911 | |||
| 3 December 2013 | 21 August 2015 | 2.2 | |
| Updated links D15/0333770 | |||
| 3 December 2013 | 3 October 2018 | 2.3 | |
| Minor changes to update position titles, related policies and contact information D18/0436808 | |||
| 1 October 2019 | 3.0 | ||
| Major review of the policy and procedures. Approved and signed by the Director General on 11 September 2019. D19/0423596 | |||
| 1 October 2019 | 3.1 | ||
| Minor changes to policy rules, related documents and punctuation in guidelines. D19/0441492 | |||
| 1 October 2019 | 13 January 2021 | 3.2 | |
| Minor changes to replace the Regional Executive Director position title with Director of Education D20/0647278. | |||
| 20 September 201925 | 25 March 2021 | 3.3 | |
| Minor change to link to Hospitality expenditure application form on Ikon D21/0161208 | |||
10. More information
Procedure
This policy:
Expenditure on Hospitality Policy v3.3
Supporting procedures:
Expenditure on Hospitality Procedures
Policy and all supporting documents:
Expenditure on Hospitality Policy Bundle
Policy review date
1 October 2022
Policy last updated
25 March 2021