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Identification

The identification documents that applicants must provide as part of their Nationally Coordinated Criminal History Check application have recently changed, as has the process to verify an applicant’s identity.

This process is a requirement from the Australian Criminal Intelligence Commission, as part of the Australian Government's National Identity Security Strategy.

Please refer to the Identification Requirements and Photograph Verification information sheet, along with the additional information below about the new ID requirements, and how the applicant’s identity must be verified.

Four (4) items of identification must be provided by an applicant in order to process a Nationally Coordinated Criminal History Check. 

The four documents must comply with the ACIC’s specific requirements, as set out in the Identification Requirements and Photograph Verification information sheet. 

This means:

  • One (1) item must be from the Commencement of identity documents;
  • One (1) item must be from the Primary use in the community documents; and
  • Two (2) items must be from the Secondary use in the community documents. 

At least one (1) document of identity must include a photograph. All documents must be in the same name, which must be identical to the name of the applicant on the NCCHC application. If any documents appear in a previous name, such as a maiden name, then official documentation must be provided by the applicant as evidence of the change in name, eg a certified copy or original Marriage Certificate issued by the relevant Registry of Births, Deaths and Marriages.

Acceptable combinations of the compulsory four items of identification:

  • Combination 1: Australian Birth Certificate; Working With Children Card from WA (current); credit card; Medicare card.
  • Combination 2: Australian passport (current); Australian driver’s licence (current); university identity card with photo (current); bank card.
  • Combination 3: Australian Citizenship Certificate; UK Passport (current); UK driver’s licence (current); credit card.
  • Combination 4: ImmiCard; Australian driver’s licence (current); bank card; credit card.
  • Combination 5: Certificate of Identity issued by Department of Foreign Affairs and Trade; Italian passport (current); university ID card with photo (current); credit card.

The Australian Criminal Intelligence Commission is confident that all applicants will be able to demonstrate their identity through the provision of the required four documents, including applicants who were born overseas.  If an applicant is having genuine difficulty in providing the required four documents, they should contact the Screening Unit on 9264 4477.

Identification documents do not have to be certified copies.  However, the person’s identity has to be verified correctly.

To do this, the person doing the verification must sight original documents and compare the applicant’s photograph on their identification documents with a face-to-face comparison of the applicant. 

In most cases, this will be done in-person.  In some instances, this can be done via remote sighting (eg via webcam, skype, video conference).  The person doing the verification must also check that all documents are in the same name, which must be identical to the name on the application. 

If any identity documents are in a previous name, such as a maiden name, then official documentation must be provided by the applicant as evidence of the change in name, e.g. a certified copy or original Marriage Certificate issued by the relevant Registry of Births, Deaths and Marriages must be sighted. 

The document showing the name change (eg a Marriage Certificate) does not count towards the 4 items of identification that must be provided.

In most cases, the person doing the verification of identity will be an employee of the Department of Education who works at the school or branch of the Department where the applicant will be working. 

Similarly, for applicants who are undertaking the NCCHC to work at a TAFE College, Catholic or Private school, the verifier will usually be an employee at the TAFE College, Private or Catholic school. 

Alternatively, the applicant can request a person listed in Appendix A of the Identification Requirements and Photograph Verification information sheet to verify their identity.

In most cases, the school, branch or TAFE College will be sending the NCCHC application to the Screening Unit via email on behalf of the applicant, once their identity has been verified.

For University and TAFE students on practicum, the university or TAFE College can email the application to the Screening Unit, as long as the Photograph and Identity Verification section at the bottom of the Summary Sheet is completed correctly. In exceptional circumstances, it may be possible for an applicant to arrange for a person listed in Appendix A of the Identification Requirements and Photograph Verification information sheet to verify their identity, complete and sign the Photograph and Identity Verification section at the bottom of the Summary Sheet, and the applicant post or email their application to the Screening Unit. 

However, applicants should first consult the Screening Unit for approval.  If the application is not sent in by a school, branch or TAFE College, or university in the case of students on practicum, then the person signing the Photograph and Identity Verification will be contacted by the Screening Unit to check authenticity.

For further assistance contact the Screening Unit:

T: 9264 4477
E: screening@education.wa.edu.au