Per capita grants

Per capita grants

Per capita grants are provided to assist registered non government schools with the recurrent costs of educating students.

Applications for per capita funding are made as part of the student census, which is conducted each semester.

Per capita grant funding for eligible students is based on the school’s funding category and students’ year levels.

Grants are paid quarterly as detailed in the funding order and accompanying guidelines. Non-government schools are notified by the Department about the dates of the quarterly payments.

The Minister for Education and Training makes an annual funding order under the School Education Act 1999, detailing recurrent State Government grants.

The accompanying Guidelines for non-government school funding and Guidelines for non-government school funding - CARE schools provide additional detail on the terms, conditions, eligibility criteria and accountability requirements associated with these grants.

The Minister approves the State Government per capita funding rates on an annual basis, following determination of the Schooling Resource Standard (SRS) for the upcoming year. Under the National School Reform Agreement funding arrangements, the State is required to contribute at least 20% of the SRS each year.

The annual per capita rates are published within the Non-Government schools funding order.

In order to be considered eligible for per capita funding, students must meet the enrolment, attendance and residency criteria detailed in the funding order and guidelines. Schools must ensure all students claimed for funding meet these criteria.

Each semester, all schools are required to complete the State Government school census, to provide the Departmnet  which school and student data. As part of the school census, non-government schools complete a Per Capita Funding Application (PCFA) form, which details the number of students eligible for per capita funding.

Once the student census and PCFA have been completed, the nominated certification officer, who is appointed by the school board and registered with the Department, must approve and certify that the total number of students claimed adheres to the requirements of the funding order and accompanying guidelines.

For further information on the student census or the PCFA form, visit school census.

Detailed auditing of school census and funding claims is undertaken through the Grants Auditing Program (GAP) administered by the Department.

As part of the GAP, schools audited are required to provide documentation validating that students claimed for State Government funding meet eligibility criteria. Annually, schools must also acquit grants received, verifying that all State Government funding provided during the year was spent in line with the requirements of the funding order and guidelines.

A list of all recurrent grants paid to non-government schools in 2020-21 is available. This includes the applicable per capita funding rates for 2020 and 2021, and loans advanced under the State Government's Low Interest Loan Scheme for 2020-21.